At Saimon Group, maintaining the security of our systems, user accounts, and sensitive information is a top priority. This Password Policy outlines the requirements and best practices for creating and managing passwords to ensure robust security.
Policy Scope
This policy applies to all employees, contractors, partners, and users accessing Saimon Group systems, websites, and applications.
Password Requirements
To ensure the security of accounts, all passwords must meet the following criteria:
Minimum Length: Passwords must be at least 12 characters long.
Complexity: Passwords must include a combination of:
Uppercase letters (A-Z)
Lowercase letters (a-z)
Numbers (0-9)
Special characters (e.g., !@#$%^&*)
Prohibited Elements:
Avoid using easily guessable information such as names, birth dates, or common phrases.
Do not reuse passwords from other accounts.
Change Frequency: Passwords must be changed every 90 days.
Unique Passwords: Each system or application must have a unique password.
Password Management Best Practices
To enhance security, users are encouraged to:
- Use a trusted password manager to store and generate secure passwords.
- Enable multi-factor authentication (MFA) where available.
- Avoid sharing passwords with others.
- Regularly review and update passwords, especially after a suspected security breach.
Handling Forgotten Passwords
If you forget your password, follow these steps to reset it securely:
Visit the password recovery page on the Saimon Group website.
Verify your identity using the required security questions or email verification.
Set a new password that complies with the requirements listed above
Monitoring and Enforcement
Saimon Group reserves the right to monitor account activity to detect unauthorized access or password-related issues. Non-compliance with this policy may result in restricted access or disciplinary actions.
Reporting Security Concerns
If you suspect a security breach or unauthorized account access, report it immediately to the IT support team at ITsupport@saimongroup.com.
Frequently Asked Questions
- Can I reuse an old password?
No, reusing old passwords is not allowed to prevent potential security vulnerabilities. - What should I do if I suspect my account is compromised?
Change your password immediately and notify the IT support team. - Is it mandatory to use a password manager?
While not mandatory, using a password manager is highly recommended for secure password storage and management.
By adhering to this Password Policy, we can collectively ensure the safety and integrity of Saimon Group’s systems and data. Thank you for your cooperation.